Sample quotation for contractors
An example of the quotation CappsAI Studio produces for contractors: itemised, numbered, with GST worked out from both states. The business and customer are illustrative.
QUOTATION
No. QT-0212Date: 13 Oct 2026
Sri Balaji Constructions
Tambaram, Chennai, Tamil Nadu
GSTIN 33AAAFS1234B1Z7
Tambaram, Chennai, Tamil Nadu
GSTIN 33AAAFS1234B1Z7
Bill toMr K. Rao
Velachery, Chennai
Velachery, Chennai
DetailsValid 30 days
40% advance, balance on completion
40% advance, balance on completion
| Description | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|
| Demolition & debris removal | 995431 | 1 lot | ₹18,000.00 | ₹18,000.00 |
| Vitrified tile flooring, labour + material | 995474 | 600 sq ft | ₹95.00 | ₹57,000.00 |
| Wall putty & two-coat painting | 995473 | 1200 sq ft | ₹28.00 | ₹33,600.00 |
Taxable value₹1,08,600.00
CGST 9%₹9,774.00
SGST 9%₹9,774.00
Total₹1,28,148.00
Sample · In CappsAI Studio, quotes are numbered automatically, GST is worked out from both states, and you share them as a PDF or link on WhatsApp.
What slows contractors down
- Measurements on paper, rates in your head, quotes typed late at night
- Customers comparing three quotes and choosing the clearest one
- Running bills and part payments tracked in a notebook
How CappsAI Studio helps
- Saved rates per sq ft, per point or per lot, with HSN/SAC and GST, so every quote is consistent
- Speak the quote on site: "quote for Mr Rao, flooring 600 sq ft at ₹95, painting 1,200 sq ft at ₹28"
- Record part payments; invoices show partly paid and balance due
- Follow-up reminders after every site visit
Start free: the Free plan includes GST quotes and invoices, leads, follow-ups and a website enquiry form. Pro is ₹99 a month for a team of up to 5. Open studio.cappsai.com
From enquiry to payment
- Capture the enquiry from your website form, AI chat bot, the Web Leads API or by typing it in.
- Draft the quote with AI from your saved prices, or build it by hand with live preview.
- Send it as a PDF or link on WhatsApp or email, and see when it's viewed.
- Follow up with a reminder, then convert the accepted quote into a GST invoice in one click.
- Record payment and watch the balance due update.
New to quoting? Read how to make a quotation or download the free quotation format in Word and Excel.