NEW AI chat bot for your website · AI email replies
The free quotation maker, GST invoice generator and simple CRM for freelancers and small businesses. Create a quote in 60 seconds by typing or speaking, capture every website lead with a form or chat bot, and follow up on time.
CappsAI Studio is a product of CappsAI Technology Private Limited, Chennai
Thirteen real screens, one business day: from a website visitor to a paid invoice, with AI, email and My Studio along the way. Captured from the live product with a demo business.
Watch one enquiry travel through CappsAI Studio. Tap any step.
Modular kitchens & wardrobes, made to fit
@Anita Ravi's kitchen invoice is paid ✅
Captured from the live product with a demo business, Sharma Interiors. No mock-ups.
Tap Chat with CappsAI in the corner of this page. It's the same bot you can add to your own website with one line of code, and every conversation lands in Studio as a lead.
How the assistant worksClick Ask AI, press Ctrl/⌘ + J or just say “Hey Studio”, then type or speak in plain words. The assistant prepares the quote, client, reminder or document and shows it to you first. It never saves on its own, and it never calculates money: totals come from the app.
Docs, Sheets, Slides and a PDF editor inside CappsAI Studio, with AI built in. Turn your quotes, invoices and reports into spreadsheets and documents in seconds, and keep every file in one place.
Start alone on the free plan. Add your team, email and a help desk only when you need them. You never pay for software you don't use.
Send a professional quote from your phone between meetings, without spreadsheets or Word templates.
For shops, studios and service businesses with a small team that shares clients and quotes.
For teams that run sales, billing, email and customer support from one place.
Most small businesses lose deals in the gaps between a quote tool, a spreadsheet of leads and a reminder app. CappsAI Studio keeps them together.
Make a professional quotation or estimate in minutes and convert it into a GST tax invoice in one click. CGST + SGST or IGST and the place of supply are worked out from both states.
Say "remind me to call Meera tomorrow 11am" or "quote for Kumar Traders, 20 chairs at ₹5,000". You get a draft to confirm; nothing saves on its own.
Add an enquiry form or a chat bubble to your website with one line of code. Each enquiry becomes a lead with a ready quote, emailed back in seconds, plus source tracking and spam protection.
Clients with your own custom fields, a full history of every quote, invoice, email and follow-up, and how much each client owes you.
Today, Upcoming and Overdue views with a notification when each follow-up is due. Reschedule or hand one to a colleague.
Download the PDF, or send a link your customer opens without signing in, with a ready-made WhatsApp or email message. See when it's viewed.
A monthly AI business report on sales, quotes won and lost, unpaid invoices and best clients. Dashboards on Pro and Premium.
Docs, Sheets, Slides and a PDF editor with an AI writing partner. Open and export Word, Excel and PowerPoint. On every plan.
Admin, Manager, Sales, Accounts, Support and Viewer roles, 13 permission areas, team chat and an activity log.
Email quotes, invoices and payment reminders with the PDF attached, from your own address. Connect Gmail, Outlook or Zoho and get AI summaries, drafted replies and Smart Compose.
Numbered tickets, response targets, canned replies and automations. An AI knowledge base can suggest or send answers from your own articles and price list.
Add a chat bubble to your website with one line of code. It answers visitors' questions from your own knowledge and price list, collects their details and turns the chat into a lead with a quote, day or night.
Talk to your team next to the quotes and clients you're discussing, and plug Studio into your own website, app or tools.
A company-wide General channel, direct messages and groups. Messages arrive instantly, @mentions notify people, and you can link straight to a client, lead, quote, invoice or document.
Send leads from any website, app or tool with the Web Leads API. Any fields are accepted and mapped to your lead fields; the source page, UTM tags and device are recorded.
# Send a lead to CappsAI Studio
curl -X POST https://studio-api.cappsai.com/api/v1/lead-capture \
-H "X-Api-Key: YOUR_LEAD_CAPTURE_KEY" \
-H "Content-Type: application/json" \
-d '{"name":"Ravi","email":"ravi@example.com",
"phone":"+91 98xxxxxx10","message":"Modular kitchen"}'Connect your website, app or tools to CappsAI Studio. Every request is JSON over HTTPS with your key in the X-Api-Key header.
For the Web Leads API and the Services API.
https://www.mysite.com. Leave it empty for server-to-server use only.A key with websites only works from a browser on those sites, so it's safe in your page code. Revoke or rename it any time.
Open Web Leads API in StudioFor the Tickets API, from your app's server.
Tickets created this way show the app's name in the help desk, and the customer gets the acknowledgement email.
Open Help desk settings in StudioPOST https://studio-api.cappsai.com/api/v1/lead-capture: send any fields as JSON or a form. Fields that match your lead fields fill them in (name, company, full_name, email, phone/mobile/whatsapp, service/requirement…); everything else is kept on the lead. UTM tags, page, referrer and device are recorded. Plain HTML forms can use ?key=… or a hidden _key field, and a hidden _hp spam trap.
curl -X POST https://studio-api.cappsai.com/api/v1/lead-capture \
-H "X-Api-Key: YOUR_WEBSITE_LEAD_KEY" -H "Content-Type: application/json" \
-d '{"name":"Mehta Retail","full_name":"Anil Mehta","email":"anil@mehta.in",
"mobile":"+91 98765 43210","services":["Website design"],
"budget":"50k - 1L","utm_source":"google"}'
# 201 → {"success": true, "lead_id": "…", "mapped_fields": {…}, "unmapped_fields": ["budget"]}GET https://studio-api.cappsai.com/api/v1/lead-capture/services with the same website key returns your Studio price list, so your own form can show your services and prices. Send the chosen ones back with the lead as services (ids or names); they appear under “Interested in” and turn into a quote in one click.
curl https://studio-api.cappsai.com/api/v1/lead-capture/services \
-H "X-Api-Key: YOUR_WEBSITE_LEAD_KEY"
# → {"success": true, "services": [
# {"id": "…", "name": "Website design", "rate": 25000,
# "unit": null, "tax_percent": 18, "hsn_sac": "998314"} ]}
# Show them on your form, then send the chosen ids or names as "services".POST https://studio-api.cappsai.com/api/v1/helpdesk-api/tickets from your server. email is required so your team can reply; also subject, message, name, phone, priority (low · medium · high · urgent), category, tags, external_ref and meta.
curl -X POST https://studio-api.cappsai.com/api/v1/helpdesk-api/tickets \
-H "X-Api-Key: YOUR_HELPDESK_KEY" -H "Content-Type: application/json" \
-d '{"email":"customer@example.com","name":"Ravi Kumar",
"subject":"Can'\''t log in","message":"The app says my password is wrong.",
"priority":"high","external_ref":"user-1234",
"meta":{"app_version":"2.3.1","device":"Android 14"}}'
# 201 → {"ticket": "TKT-1001", "status": "open"} (show the number to your customer)
# GET /tickets/1001?email=… → status and the replies your team sent
# POST /tickets/1001/messages → the customer adds to the ticket| Status | error.code | Meaning |
|---|---|---|
| 400 | invalid_json · empty_submission · too_many_fields | Body isn't a JSON object, has no fields, or has more than 100 fields |
| 401 | missing_key · invalid_key | No key, or the key is wrong or revoked |
| 403 | wrong_key_type · origin_not_allowed · browser_not_allowed | Wrong kind of key, website not allowed, or a server-only key used in a browser |
| 413 · 415 | payload_too_large · unsupported_content_type | Body over 64 KB, or not JSON/form data |
| 429 | rate_limited | Too many submissions: wait for Retry-After |
Web Leads: 10 submissions a minute per visitor and 300 an hour per key; up to 100 fields and 5,000 characters per value. Every response is JSON with success; HTML form posts get a thank-you page or your _redirect.
Full guides with examples (JavaScript, HTML form, cURL, PHP) are inside Studio under Web Leads API and Help desk settings. Questions? See the Help Center or raise a ticket.
If you send quotes and chase payments, CappsAI Studio is built for you.
Quotes and invoices with your logo, numbered automatically, with GST calculated for you.
Quotes, invoices, CRM, email, website leads, help desk and documents share one login and one client list.
AI drafts quotes, replies and summaries from a sentence. You check and send.
Tell it what you need. AI understands it. You review it. Send it.
An enquiry arrives through your website form, or you add it by typing a sentence. You're notified straight away.
Type or speak the request. AI builds the draft from your saved prices; the app calculates GST and totals exactly.
Share the PDF or link on WhatsApp or email, see when it's viewed, and set a follow-up reminder.
Convert the accepted quote to an invoice, record payments as they come in, and track the balance due.
Prices in Indian rupees, plus 18% GST. Every new account gets Premium free for 7 days, with AI included.
For freelancers and one-person businesses
Free forever
For small businesses with up to 5 people
₹116.82 incl. GST
For growing and medium businesses
₹352.82 incl. GST
For custom limits, deployment or development
Pay by UPI Autopay, debit or credit card, or net banking through Razorpay. Cancel any time from Billing; your data stays and the account moves to Free.
| Feature | Free | Pro | Premium | Enterprise |
|---|---|---|---|---|
| Clients | 100 | 1,000 | Unlimited | Unlimited |
| Storage | 1 GB | 5 GB | 500 GB | Custom |
| GST quotes, invoices, recurring invoices | ✓ | ✓ | ✓ | ✓ |
| Leads, follow-ups, website form | ✓ | ✓ | ✓ | ✓ |
| Docs, Sheets, Slides, PDF editor | ✓ | ✓ | ✓ | ✓ |
| Analytics dashboards & custom templates | – | ✓ | ✓ | ✓ |
| Team members | – | Up to 5 | Unlimited | Unlimited |
| Email customers & inbox | – | – | ✓ | ✓ |
| Help desk, Web Leads API | – | – | ✓ | ✓ |
| No "Created with CappsAI" branding | – | – | ✓ | ✓ |
| Support | Help centre | Tickets | 24×7 priority | Dedicated manager |
A quick walkthrough of the first things to do after you sign up.
Your price list powers AI drafts, the website form and help-desk answers, so it's worth doing first.
quote for Meera, 3 logo designs at ₹5,000, or open the quote builder.Ctrl/⌘ + K to search clients, leads, quotes and invoices from anywhere.? button on any page for help and an AI assistant for how-to questions.CappsAI Studio is free GST billing software and an online quotation and estimate maker for Indian businesses. Make a professional quotation or estimate in minutes, convert it into a GST tax invoice with CGST, SGST or IGST worked out from both states, and share it as a PDF, a link or on WhatsApp.
It works as a quotation maker app on your phone: open studio.cappsai.com in any mobile browser, speak or type the quote, and send it from the customer's site. No install, no password.
Behind every quote is a simple CRM built for India: client management with each customer's quotes, invoices, emails, follow-ups and money to collect in one history, plus leads from your website form, AI chat bot or API. It deliberately avoids the setup and cost of an enterprise CRM.
For freelancers, it's a free invoice app for freelancers in India: invoices with GST, or without GST if you're not registered, numbered automatically, with payment reminders. Free forever for one person.
The most common questions are below. See all 107 answers in the CappsAI Studio Help Center, or raise a support ticket.
Yes. The Free plan is free forever and includes GST quotes and invoices, recurring invoices, leads, follow-ups, the website enquiry form, share links, custom fields, My Studio (Docs, Sheets, Slides, PDF editor) and 1 GB storage for up to 100 clients.
Freelancers, consultants, agencies, designers, contractors, traders, electricians and other service professionals, and small and medium businesses that need professional quotes, invoices and a simple CRM without the complexity of an ERP.
Every new account gets Premium free for 7 days, with AI included. When it ends the account moves to Free unless you buy a plan; nothing is charged automatically. The first time you pay for Pro, you also get every Premium feature for your first 30 days.
No. Sign in with Google or Apple, or enter your email and we send you a 6-digit code, valid for a few minutes. The first sign-in creates your account.
Check Spam or Promotions, make sure the address is spelled right, and wait a minute before asking for a new code. Each new code replaces the last one.
Yes. CappsAI Studio runs in the browser on any device, with phone-friendly layouts and light, dark or system themes.
Type or say what you need, for example "quote for Meera, 3 logo designs at ₹5,000". The AI prepares a draft using your saved prices; the app calculates totals exactly and you review and confirm before anything is saved.
Invoices show your GSTIN and your customer's, HSN/SAC codes and the place of supply, with CGST + SGST or IGST worked out automatically from both states. Totals use exact decimal maths, rounded half-up.
Yes. Add custom fields to clients, leads, quotes, invoices and line items in 16 types, and choose from a template gallery. Pro and Premium can build custom templates; Premium removes the "Created with CappsAI" line.
Yes. On any plan you can add your own OpenAI, Anthropic Claude or Google Gemini key and pay the AI company directly. Otherwise the AI Starter pack is ₹200 a month.
Not at present. Your invoices show your bank and UPI details; you record what you receive and CappsAI Studio tracks the balance due.
Every plan includes an enquiry form you add to your website with one line of code or an iframe, and you can add an AI chat bot bubble too. Each enquiry becomes a lead, you're notified, and optionally a draft quote is emailed back automatically.
It answers from what you give it: text you type, Excel, CSV or Word files you upload, or pages it reads from your website, plus your services and prices. It collects the visitor's details, creates a lead and can email a draft quote. Every conversation is saved on the lead.
The chat bubble with a guided question flow is included on every plan. The AI mode, which answers open questions, needs an AI pack, the free trial or your own OpenAI, Claude or Gemini key.
Yes. It uses a signed single-use stamp, a minimum fill time, only works on your own websites, and has limits per visitor, per email and per day.
It's deliberately a lightweight CRM: clients, leads, follow-ups and the quotes and invoices that belong to them, with history and reports. It avoids the setup and cost of an enterprise CRM.
Yes, on Pro and Premium. There's a General channel for the company, direct messages and groups, @mentions with notifications, and links to clients, leads, quotes, invoices and documents.
Yes, on Premium. The Web Leads API (POST /api/v1/lead-capture with an X-Api-Key header) sends leads from any website, app or tool, and the Tickets API connects your app to the help desk. Keys can be limited to your own websites.
Pro is ₹99 a month or ₹990 a year; Premium is ₹299 a month or ₹2,990 a year. Prices exclude 18% GST, so Premium is ₹352.82 a month including GST.
Up to 5 people, you included. Each extra person is ₹99 + GST a month. For a bigger team, move to Premium, where there's no limit.
Through Razorpay's secure checkout by UPI Autopay, debit or credit card, or net banking. CappsAI never sees or stores your card or bank details.
Yes, one GST tax invoice every month for everything paid in the previous month. Add your GSTIN in Billing details for a B2B invoice and input tax credit.
Your plan works until the end of the paid period, then the account moves to Free. Your data stays; features above the Free plan pause.
Your data is private to your business. Sign-ins use one-time codes or Google/Apple, payments go through Razorpay so card details never reach CappsAI, and saved email passwords and AI keys are encrypted.
Uploads and sending pause, but you can still create records. Free up space or add a storage pack and everything resumes.
Free forever plan. No card. No password. Quotes, GST invoices, leads and follow-ups in one place, for freelancers and growing businesses.