Sample quotation for freelancers
An example of the invoice CappsAI Studio produces for freelancers: itemised, numbered, with GST worked out from both states. The business and customer are illustrative.
INVOICE
No. INV-0019Date: 13 Oct 2026
Nisha Design Studio
Kochi, Kerala
Not GST-registered
Kochi, Kerala
Not GST-registered
Bill toBloom Café
Kochi, Kerala
Kochi, Kerala
DetailsDue in 15 days
Pay by UPI or bank transfer
Pay by UPI or bank transfer
| Description | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|
| Logo design | 998391 | 1 job | ₹12,000.00 | ₹12,000.00 |
| Brand guidelines | 998391 | 1 job | ₹18,000.00 | ₹18,000.00 |
| Social media kit | 998391 | 1 job | ₹8,000.00 | ₹8,000.00 |
Taxable value₹38,000.00
GSTNot registered · no GST
Total₹38,000.00
Sample · In CappsAI Studio, quotes are numbered automatically, GST is worked out from both states, and you share them as a PDF or link on WhatsApp.
What slows freelancers down
- Invoices made in Word with the numbering out of order
- Clients who "forgot" to pay
- Not sure whether to charge GST
How CappsAI Studio helps
- Free forever plan for up to 100 clients
- Invoices with GST, or without GST if you're not registered
- Payment reminders and balance tracking
- Sign in with Google, Apple or an email code; no password
Start free: the Free plan includes GST quotes and invoices, leads, follow-ups and a website enquiry form. Pro is ₹99 a month for a team of up to 5. Open studio.cappsai.com
From enquiry to payment
- Capture the enquiry from your website form, AI chat bot, the Web Leads API or by typing it in.
- Draft the quote with AI from your saved prices, or build it by hand with live preview.
- Send it as a PDF or link on WhatsApp or email, and see when it's viewed.
- Follow up with a reminder, then convert the accepted quote into a GST invoice in one click.
- Record payment and watch the balance due update.
New to quoting? Read how to make a quotation or download the free quotation format in Word and Excel.