Sample quotation for event planners
An example of the quotation CappsAI Studio produces for event planners: itemised, numbered, with GST worked out from both states. The business and customer are illustrative.
QUOTATION
No. QT-0901Date: 13 Oct 2026
Utsav Events
Coimbatore, Tamil Nadu
GSTIN 33FFFPU1122G1Z6
Coimbatore, Tamil Nadu
GSTIN 33FFFPU1122G1Z6
Bill toMeena & Karthik
Coimbatore
Coimbatore
DetailsEvent: 14 Dec 2026
50% advance to block the date
50% advance to block the date
| Description | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|
| Venue decoration, floral + drapes | 998596 | 1 event | ₹65,000.00 | ₹65,000.00 |
| Stage & entrance setup | 998596 | 1 event | ₹42,000.00 | ₹42,000.00 |
| Sound & lighting | 998596 | 1 event | ₹28,000.00 | ₹28,000.00 |
Taxable value₹1,35,000.00
CGST 9%₹12,150.00
SGST 9%₹12,150.00
Total₹1,59,300.00
Sample · In CappsAI Studio, quotes are numbered automatically, GST is worked out from both states, and you share them as a PDF or link on WhatsApp.
What slows event planners down
- Enquiries peak in season and slow quotes lose bookings
- Advance and balance payments tracked across chats
- Repeat clients forgotten between seasons
How CappsAI Studio helps
- Packages saved as services so quotes take seconds
- AI website assistant answers package and date questions at night
- Advance and balance tracked on each invoice
- Client categories show who has gone quiet so you can re-engage them
Start free: the Free plan includes GST quotes and invoices, leads, follow-ups and a website enquiry form. Pro is ₹99 a month for a team of up to 5. Open studio.cappsai.com
From enquiry to payment
- Capture the enquiry from your website form, AI chat bot, the Web Leads API or by typing it in.
- Draft the quote with AI from your saved prices, or build it by hand with live preview.
- Send it as a PDF or link on WhatsApp or email, and see when it's viewed.
- Follow up with a reminder, then convert the accepted quote into a GST invoice in one click.
- Record payment and watch the balance due update.
New to quoting? Read how to make a quotation or download the free quotation format in Word and Excel.