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FOR MANUFACTURERS AND TRADERS CappsAI Studio

Quotation software for manufacturers & traders

Send B2B quotations with HSN codes, quantity pricing and freight, handle inter-state IGST correctly, and keep your sales team's leads and follow-ups in one place.

Start free About CappsAI Studio
Updated 13 Oct 2026By CappsAI Technology, Chennai

Sample quotation for manufacturers and traders

An example of the quotation CappsAI Studio produces for manufacturers and traders: itemised, numbered, with GST worked out from both states. The business and customer are illustrative.

QUOTATION

No. QT-1208
Date: 13 Oct 2026
Place of supply: Kerala (32)
Vel Steel Fabricators
Ambattur, Chennai, Tamil Nadu
GSTIN 33HHHPV5566J1Z2
Bill toKumar Traders
Kochi, Kerala
GSTIN 32KKKPK7788L1Z5
DetailsValid 7 days
Delivery in 12 days
DescriptionHSN/SACQtyRateAmount
MS storage rack, 6 ft, powder coated940320 nos₹4,200.00₹84,000.00
Assembly at site940320 nos₹600.00₹12,000.00
Packing & forwarding94031 lot₹3,500.00₹3,500.00
Taxable value₹99,500.00
IGST 18%₹17,910.00
Total₹1,17,410.00
Sample · In CappsAI Studio, quotes are numbered automatically, GST is worked out from both states, and you share them as a PDF or link on WhatsApp.

What slows manufacturers and traders down

  • Inter-state orders with the wrong tax split
  • Sales reps quoting different prices for the same item
  • No view of which quotes are still open

How CappsAI Studio helps

  • Product catalogue with HSN, unit, rate and GST used by everyone
  • Automatic IGST for out-of-state buyers from their GSTIN
  • Quote statuses: sent, viewed, accepted, expired
  • Team roles so reps see only their own customers
Start free: the Free plan includes GST quotes and invoices, leads, follow-ups and a website enquiry form. Pro is ₹99 a month for a team of up to 5. Open studio.cappsai.com

From enquiry to payment

  1. Capture the enquiry from your website form, AI chat bot, the Web Leads API or by typing it in.
  2. Draft the quote with AI from your saved prices, or build it by hand with live preview.
  3. Send it as a PDF or link on WhatsApp or email, and see when it's viewed.
  4. Follow up with a reminder, then convert the accepted quote into a GST invoice in one click.
  5. Record payment and watch the balance due update.

New to quoting? Read how to make a quotation or download the free quotation format in Word and Excel.

Keep reading

Related guides & tools

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FAQ

Frequently asked questions

How do I quote an out-of-state buyer?

Use IGST at the full rate instead of CGST + SGST, and show the place of supply. CappsAI Studio does this automatically from the buyer's GSTIN.

Does CappsAI Studio manage inventory?

No. Studio focuses on quotes, invoices, leads, follow-ups and customer communication. It doesn't track stock levels.

Quote faster. Win more jobs.

Free forever plan. No card, no password. GST quotes, invoices, leads and follow-ups in one app.

Start free at studio.cappsai.com See all features