Sample quotation for IT freelancers and web developers
An example of the quotation CappsAI Studio produces for IT freelancers and web developers: itemised, numbered, with GST worked out from both states. The business and customer are illustrative.
QUOTATION
No. QT-0042Date: 13 Oct 2026
Arun Web Studio
Anna Nagar, Chennai, Tamil Nadu
GSTIN 33ABCDE1234F1Z5
Anna Nagar, Chennai, Tamil Nadu
GSTIN 33ABCDE1234F1Z5
Bill toABC Technologies Pvt Ltd
T. Nagar, Chennai
T. Nagar, Chennai
DetailsValid 30 days
40% advance · 40% on beta · 20% on launch
40% advance · 40% on beta · 20% on launch
| Description | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|
| UI/UX design (5 pages) | 998314 | 1 job | ₹35,000.00 | ₹35,000.00 |
| Website development with CMS | 998314 | 1 job | ₹80,000.00 | ₹80,000.00 |
| Hosting & domain, 1 year | 998315 | 1 year | ₹10,000.00 | ₹10,000.00 |
Taxable value₹1,25,000.00
CGST 9%₹11,250.00
SGST 9%₹11,250.00
Total₹1,47,500.00
Sample · In CappsAI Studio, quotes are numbered automatically, GST is worked out from both states, and you share them as a PDF or link on WhatsApp.
What slows IT freelancers and web developers down
- Clients asking for "a rough quote" that becomes a fixed price
- Scope creep because the quote didn't say what's excluded
- Chasing milestone payments over WhatsApp
How CappsAI Studio helps
- Itemised quotes with milestones and clear exclusions in the terms
- Convert the accepted quote into milestone invoices
- Share links show you when the client opened the quote
- Lead capture API to send enquiries from your portfolio site
Start free: the Free plan includes GST quotes and invoices, leads, follow-ups and a website enquiry form. Pro is ₹99 a month for a team of up to 5. Open studio.cappsai.com
From enquiry to payment
- Capture the enquiry from your website form, AI chat bot, the Web Leads API or by typing it in.
- Draft the quote with AI from your saved prices, or build it by hand with live preview.
- Send it as a PDF or link on WhatsApp or email, and see when it's viewed.
- Follow up with a reminder, then convert the accepted quote into a GST invoice in one click.
- Record payment and watch the balance due update.
New to quoting? Read how to make a quotation or download the free quotation format in Word and Excel.