Updated 16 Oct 2026 · By CappsAI Technology, Chennai
What is the CappsAI free quotation maker?
The CappsAI free quotation maker is an online tool for Indian businesses and freelancers that creates a professional quotation PDF in a few minutes. You add your logo, business and client details, items with HSN/SAC codes and GST, and it calculates CGST + SGST or IGST, discounts, round off and the total in words, with a live preview. It is free, needs no account or app, works on phone and computer, and keeps your data in your browser.
| Price | Free, unlimited quotations |
|---|---|
| Account | Not needed; name, email and mobile asked once before the first PDF |
| Works on | Any browser: Android, iPhone, Windows, Mac |
| Tax | GST with CGST + SGST or IGST, HSN/SAC per item, place of supply; Tax/VAT or no tax |
| Currencies | INR, USD, EUR, GBP, AED, SGD, AUD, CAD |
| Output | A4 quotation PDF: download, or share to WhatsApp and email from your phone |
| Privacy | Logo and quote never uploaded; cleared after download |
| Made by | CappsAI Technology Private Limited, Chennai, India |
How to make a quotation online in 5 steps
- Add your business details. Upload your logo and enter your business name, address, GSTIN, phone and email.
- Add the client. Enter the client or company name, address, GSTIN and the place of supply.
- List the items. For each product or service add the HSN/SAC code, quantity, unit (nos, hrs, sq ft…), rate and GST %. Choose CGST + SGST if the client is in your state, or IGST if they are in another state.
- Add terms and pick a design. Add any discount, shipping or extra charges, notes, terms and conditions and your bank or UPI details. Choose a colour and a classic or bold layout.
- Download or share. Check the live preview, then download the quotation PDF or tap Share on your phone to send it on WhatsApp or email.
The quote number, date and validity are filled in for you, the GST for each rate is shown separately, and the total appears in words (in lakh and crore for rupees), the way Indian customers expect.
What to include in a quotation
- Your details: logo, business name, address, GSTIN and contact details.
- Quote number, date and validity: so the customer knows how long the price holds.
- Client details: name, address, GSTIN (for B2B) and place of supply.
- Itemised prices: description, HSN/SAC, quantity, unit, rate and amount for every line.
- Tax breakup: CGST and SGST, or IGST, for each GST rate, plus discounts and extra charges.
- Total in figures and words.
- Terms: payment terms, advance, delivery time, warranty and your bank or UPI details.
- Signature: "For your business name, authorised signatory".
This free quote generator lays all of this out for you. For a sample and fill-in templates, see the quotation format in Word and Excel and the guide on how to make a quotation.
Free quotation samples by trade
Start from a ready sample, then change the rates to your own. Each one loads into the quotation maker above.
Interior design quotation
- Modular kitchen cabinets, per sq ft
- Quartz countertop, per running ft
- Sliding wardrobe with loft
- Design, supervision and installation
Electrical work quotation
- Concealed wiring, per point
- Modular switches and sockets
- MCB distribution board
- Earthing with copper plate
Website development quotation
- Design and development, up to 8 pages
- Domain and hosting for a year
- Monthly maintenance and support
Photography quotation
- Candid wedding photography
- Cinematic videography and highlight film
- Pre-wedding shoot
- Premium photo album
Event management quotation
- Venue décor and stage setup
- Sound and lighting
- Anchor and entertainment
- Event coordination team
Painting contractor quotation
- Wall putty, per sq ft
- Primer, per sq ft
- Interior emulsion, 2 coats
- Furniture covering and cleaning
More trades, with sample rates and units, are in quotation software by industry.
GST on a quotation: CGST + SGST or IGST?
A quotation isn't a tax invoice, but showing GST up front avoids surprises when you bill. If you and the client are in the same state, the GST rate is split equally into CGST and SGST (18% becomes 9% + 9%). If the client is in another state, the full rate is charged as IGST. Pick the right option under Tax and the quotation maker does the maths for every rate on the quote. Read more in CGST, SGST and IGST explained.
A quotation maker for every trade
Interior designers, contractors, electricians, digital agencies, IT freelancers, event planners, photographers, consultants, manufacturers and traders all use the same quote maker with their own rates and units: per sq ft, per point, per hour, per lot or per month. See sample quotes by industry.
Need more than a PDF? Use CappsAI Studio free
This tool is perfect for a quick quote. When you send quotes every week, CappsAI Studio saves you retyping: save your clients and services once, type or say "quote for Meera, 3 logo designs at ₹5,000" and let AI draft it from your own prices, send a link your customer opens without signing in, see when it's viewed and accepted, and turn it into a GST invoice in one click.
| Feature | This free tool | Studio Free ₹0 | Studio Pro ₹99 |
|---|---|---|---|
| Quotation PDF with logo & GST | ✓ | ✓ | ✓ |
| Save clients and price list | – | 100 clients | 1,000 clients |
| AI drafting by text or voice | – | With an AI pack or your own AI key | Same |
| Share a link and see when it's viewed | – | ✓ | ✓ |
| Quote to GST invoice in one click | – | ✓ | ✓ |
| Custom quote templates | – | – | ✓ |
Studio prices are per month and exclude 18% GST. Every new account gets Premium free for 7 days, with AI included; afterwards it moves to Free unless you choose a plan. Nothing is charged automatically.
Login or start free at studio.cappsai.com. Sign in with Google, Apple or a 6-digit email code; there's no password to remember.