Edu360
CappsAI StudioProduct · Edu360 · By CappsAI Technology Private Limited · Published Oct 31, 2026
A student information system (SIS) is the part of a school ERP that holds each student's record: identity, admission details, parents, class and section, and status. Every other module (attendance, fees, exams, transport, certificates) hangs off that record, so if the record is wrong, everything built on it is wrong too.
What goes into a student record
| Group | Fields in Edu360 |
|---|---|
| Identity | Name, gender, date and place of birth, nationality, address |
| School numbers | Admission number, roll number, register number, government register number, UDISE code |
| Admission | Admission date, previous school, student category, referred by |
| Placement | Branch, class and section |
| Family & safety | Linked parent records, emergency contact name and phone, transport details |
| Government ID | Aadhaar, stored encrypted; screens show only the last four digits |
| Status | Active, inactive, transferred, alumni, graduated or archived |
| School-specific | Custom fields the school adds for its own needs |
One record, many views: Student 360
In Edu360, a teacher or admin opening a student sees a single "Student 360" view built from every module: attendance, fees and dues, results, and more, without switching between screens. Parents see their own child's version of the same information in the parent app, and students see theirs.
Getting existing records in
Most schools start with years of records in Excel. Edu360's bulk import gives the admin a template workbook to fill in and upload. The template comes with a few sample rows, clearly marked, showing what valid values look like, and an instructions sheet that says to replace them before uploading.
Certificates from the record
Because the record is complete, certificates don't need re-typing. Edu360 issues two kinds as PDFs, each with its own number series:
- Bonafide Certificate: proof that the student studies at the school.
- Transfer Certificate (TC): issued when a student leaves. Before issuing it, Edu360 checks for fees unpaid up to the leaving date and lists them (for example "Term 2 fee ₹12,000, due 15 Nov"), so the office collects or adjusts them first.
Every certificate issued stays listed on the student's record.
Why status matters
Students don't just "get deleted". A student who leaves becomes transferred; a final-year student becomes graduated or alumni. Their history (attendance, fees, results, certificates) stays intact for later verification requests, while they drop out of today's rosters.
Who can see what
Access is role-based. Admins manage records, teachers see the students they teach, and parents see only their own children. In multi-branch schools, branch limits apply too. Sensitive identifiers such as Aadhaar are encrypted and masked on screen.
What to check in any student information system
- Is there one student record that attendance, fees and exams all use, or does each module keep its own list?
- Can you import existing records from Excel, with a template that shows valid values?
- Does a TC check for unpaid fees before it's issued?
- Are ID numbers like Aadhaar encrypted and masked?
- Do former students keep their history, with a clear status?
Frequently asked questions
What is a student information system?
The module of a school ERP that stores each student's identity, admission, parent, class and status details, and that every other module (attendance, fees, exams, certificates) uses.
Is a student information system the same as a school ERP?
It's the core of one. A school ERP adds attendance, fees, exams, timetable, transport, payroll and communication around the student record.
Can Edu360 issue a transfer certificate?
Yes, as a numbered PDF. It first checks for fees unpaid up to the leaving date and shows them so they can be collected or adjusted.
The student record is the centre of a school ERP. See how it feeds fee management, attendance and parent communication.